Share your ideas

Customers’ ideas implemented in TimeOFF (in various versions):

1. Ability to add comments and attachments to Requests

The option to add a comment and/or attachments when submitting a leave request.

2. Ability to cc: to others for E-Mail Notifications

When executing an action on form there should be an option to input CC person for e-mail notification.

3. Ability to submit request on behalf someone.
4. Acceptance paths.

Choosing acceptance paths when adding leave types.

5. Activating/Deactivating E-Mail Notifications.

Activating and deactivating e-mail notifications through e-mail templates.

6. Apply for leave with no available days off

Should have option for applying leave even if there is no remaining days off. This leave transaction should appear in system with red flag where line manager and HR Admin should recommend it before final approval. Ability to submit leave request event if there is no available leave. We propose that in this scenario user should submit unpaid leave.

7. Available leave days summary on main site.
8. Available number of days off for a group

The ability to define available leave days off for a group of employees.

9. Backup and restore.
10. Bulk Generating Of Bounds

Bulk generating is bound by location and/or region.

11. Calendar Display.

Monthly calendar display.

12. Calendar of my absences/holidays on main site.
13. Cancellation Requests.

Employees can send a cancellation request to the person who approved their leave request.

14. Cloud Technology.

App Should be over cloud technology.

15. Creating Day Structure

Day structure instead of hours.

16. Date Format.

Date will be in UK format in all views (dd/mm/yyyy).

17. Delegation Features.

Features like delegation, block leave, leave adjustment.

18. Department.

Dividing employees by department.

19. Department.

Wise employee leave transaction.

20. Editing e-email templates.

21. E-Mail Next Stage Notifications.

If leave is allowed at certain approval stage, the application should be sent for next stage of approval through e-mail notification.

22. E-mail notification.

With option to enable/disable.

23. E-Mail Notifications.

E-mails notify of leave requests, approvals, rejections, cancellations to applicants, HR managers. E-mail notifications can be turned on and off through the administration panel.

24. Employee can reject the leave application.

At any level of approval with an automatic e-mail notification to all parties.

25. Employee Details in Home page.

In the Home page, Users can view their Employee details, Last leave details and its status and, Superiors hierarchy (S1, S2 & Functional Head) who can approve Leave. Users can also see their Subordinates leave details. Additional informations on home page. Employee details, superiors, information about approvers for that employee etc.

26. Employee Hours Display.

Can we add “Total hours/days” to the employee profile so we can use this to calculate the total hours/days worked per month (excluding absences).

27. Employee User Info.

Employee profile can be available through Office365. No employee life cycle (e.g. Date of joining, Date confirmation etc.) is available.

28. Exception cases in hr policies.

Exceptional cases in HR policies, such as special leave entitlement for individuals should be available.

29. Full calendar view.

30. Generating reports."

31. Historic Data

As admins can we add historic data for a particular year by uploading.

32. Holiday list on main site.

33. Individual employee leave transaction.

34. Interactive calendar for choosing dates.

35. Leave balance

Administrator can adjust Leave balance of an employee.

36. Leave entitlement verification

The ability for every employee to verify independently his or her leave entitlements available.

37. Leave Process.

Standard users are not able to see the leave process (who is immediate manager, immediate manager’s manager or final approver. The system will forward, recommend, approve and display the leave process for each employee (to the HR manager and/or administrator). Employees can cancel application at any level of approval.

38. Leave records may printed and/or generated into reports

Leave records may be printed out or generated into reports - print action for reports.

39. Leave Request and Selection.

Supports whole days and employees can apply for a specific number of hours during one day. Duration is selected from a calendar. Choosing a representative has been removed.

40. Leave Request Display.

Leave request form should display employee code, employee name, designation, department, date of joining, date of confirmation, date of last availed leave, past and current leave transaction and respective leave rule and policy and consequently notification email should have the same information, so all level approvers will know these required information about an applicant.

41. Leave Request History View (My Forms).

Applicants can see the history of their own requests along with its status and a calendar view. HR Managers can additionally see a history of leave requests of employees from their department/region. Assistants can see leave requests of employees they are assisting.

41. Leave Request History View (My Forms).

Applicants can see the history of their own requests along with its status and a calendar view. HR Managers can additionally see a history of leave requests of employees from their department/region. Assistants can see leave requests of employees they are assisting.

42. Leave Transactions Display.

Leave transactions should contain opening balance, leave availed, current balance. Full leave transactions can be seen by Administration panel only. Applicant can see only remaining days off in current year.

43. Leave Type Assignment.

The system should be designed to handle the leave rules of different companies in different countries. Each company should be able to configure the leave rules to fit their specific company policies.

44. Line manager holiday display.

Is it possible for a team manager to see their holidays etc. as well as their teams on the front page.

45. Location wise report should be available.

All reports we would be precised after completion of functional elements of leave request system. We would need to know what data should be available on reports.

46. Locations.

Dividing employees by locations.

47. Managing employees without sharepoint account.

All reports we would be precised after completion of functional elements of leave request system. We would need to know what data should be available on reports.

48. Monthly and yearly leave records.
49. My leave requests list summary on main site.
50. Personal Employee Information.

It is possible to add and display the following information about an employee: date of birth, joining date, retirement date.

51. Planning leaves.
52. Printing leave requests and reports.

Print option for leave request.

53. Public Holiday Date-Range.

Public holidays can be assigned with a date range.

54. Region.

Dividing employees by region.

55. Report: Employees on leave..
56. Report: Leave Summary..
57. Reports available for download.

Should be able to download reports in text, csv, excel, pdf for SAP and other ERP. MD only for export to simple files: csv and pdf, for rest we need more info.

58. Requesting leaves on behalf of other employees.

Requesting leaves on behalf of other employees by managers, hr members, etc.

59. Roles of Assistant.

Assistant can accept/reject leave requests.

60. Roles of Global Administrators.

The Global administrator has access to every user. The role of the global administrator is to divide HR managers among Regions/Departments. Administrators add and define whether leave type is custom or unlimited. Leave types are editable.

61. Roles of HR Manager.

The HR manager manages the employees that are assigned to their particular department.

62. Search.

The ability to search in the employees screen.

63. Set the application for different countries.

For example, public holiday per country, local HR contact.

64. Specifying an employee’s assistant..
65. User can view their complete leave records anytime..
66. User Privacy.
67. User Security.
68. Web based application.

This system would be a Web based application that can be used over the internet.

69. Weekly Calendar.

It should be mastered by location and cadre. This location based weekly calendar should specify the working days (5 day week, 5-1/2 day week, 6 day week). The number of Leave Balance credited annually at the beginning of the Leave Year will depend on this.

Ideas in progres:

1. Attach any document into the form.

For example, the sick leave certificate from doctor.

2. Attachments.

Possibility to attach files to requests.

3. Attributing.

Specific roles (i.e. Admin, HR member, Manager etc.).

4. Backup and recovery options.

Possibility to attach files to requests.

5. Each employee will be assigned to one Leave Administrator (either by Location or by Cadre).

A Leave Administrator will be able to view and administer only the employees assigned to him/her.

6. Exporting reports to excel files..
7. Handle the leave rules of different companies in different countries.

The system should be designed to handle the leave rules of different companies in different countries. Each company should be able to configure the leave rules to fit their specific company policies.

8. Leave balance.

Possibility to exceptionally request days/hours off with no hours left on leave balance.

9. Manager sees only subordinates.
10. Request leaves for a specific number of hours.
11. Search options - Advanced employee search options.
12. Setting custom work hours.
13. Software Licensing.
14. Attachments.

Possibility to attach files to requests.

15. Specifying start time when requesting partial leave of absence (AM or PM).
16. User Manual.

It should be available in the application.

Ideas that are waiting for implementation:

1. Additional filters for individual reports.

Additional filters for individual reports.

2. All forms view restrictions.

HR sees employees from his own region (possibility to add additional locations). Managers sees employees they manage.

3. Approval Path for cancellation requests.

Manager->Department Manager approval path for cancellation requests.

4. Balances.

Setup proportionate balances for employees that starts in mid-calendar year.

5. Calendar view/Monthly reports filter changes.
6. Company LOGO.

Ability to upload company logo to personalize the interface.

7. Department Manager approval path.

Adding a department manager role and approval path.

8. E-Mail notification of leave approval/rejection to HR.

HR receives E-Mails of employee leave approval/rejection.

9. In app user manuals.

Manuals available for user, manager, department manager, hr and administrator.

10. Key Board Shortcuts.
11. Leave Accumulation Rule.

Leave accumulation rule for employed under and over 50.

12. Leave Credit Infrastructure.

Create a new database table sufficient for the required leave credit rules.

13. Leave Credit Rule.

The yearly leave credit rule for each employee dependant on employee’s workdays.

14. Leave Policies.

Ability to have different leave policies for different companies/ countries.

15. Leave purpose can be put on leave request form.
16. Leave transactions.

The system should provide full audit trails of leave transaction of each users, approvers and staffs’ leave balances and plans.

17. Logging in without a sharepoint account.

Log in without a sharepoint account.

18. LTA Rule.
19. Maternity Leave Extension Rule.
20. Maternity Leave Rule.
21. Medical Leave Rule.
22. Mobile devices.

Leave tracking and approval can be done on mobile devices, especially for iOS and Android.

23. Multi-language option.

English, French, German, Spanish, Chinese etc.

24. My forms full history.
25. New Joiner Leave Credit Rule.

Auto calculated leave credit for new employees.

26. Outlook calendar integration.
27. Pending Cancellation status.

Forms pending cancellation show in ‘forms for approval’ tray.

28. Report I.

Department wise employee leave transaction.

29. Report II.

Individual employee leave transaction.

30. Report III.

Location wise report should be available.

31. Report IV.

Monthly, Yearly leave record.

32. Time zone based, location administration option.
33. Upload/Download of Leave Calendar and Leave balance/entitlement.
34. Weekly Holiday Calendar.

It should be mastered by state. This location based Holiday calendar should specify the holidays (Saturday and Sunday, Friday and Saturday; full day on Saturday or half day on Saturday etc.). The number of Leave Balance credited annually at the beginning of the Leave Year will depend on this. When the employee looks at the calendar while applying for leave, the system must show clearly the days which are Company Holidays for his/her location and the weekend holidays applicable to his/her cadre at the Location. It would also be nice to show the days on which he/she has already taken leave.

35. Mark a user as disabled.

Is it possible to mark a user as disabled, so they don’t appear in any of the lists etc, but all their information is still there

36. Ability to hide timeframe for a leave request form.

You can choose if you want to have an ability to submit a leave request for a quarter or half of a day.

37. Ability to submit leave by e-mail.

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